FAQ

It's the set of rules governing the acquisition of goods and services by public entities.

A process where all bids are submitted confidentially and opened at the same predetermined time and place.

It's when a client approaches only one provider without a competitive tender process.

It's a discussion after the tender submission to clarify details or negotiate terms before the final award.

It's the formal communication allowing the winning bidder to start work on the contract.

It helps plan and track the progress of bid preparation tasks against time.

An agreement with suppliers to establish terms governing contracts that may be awarded during its life.

It's an agreement with multiple suppliers, establishing terms for contracts to be awarded during a defined period.

The minimum price or conditions required for a bid to be accepted or considered viable.

A challenge to the award process of a contract, typically based on the belief that there were irregularities.

It's a type of security ensuring that the successful bidder will execute the contract under the terms at which they bid.

Price, technical capability, compliance with specifications, and value-add propositions are common.

A mix of expertise including writing, project management, subject matter, and commercial understanding.

Ensuring accuracy, avoiding plagiarism, and maintaining confidentiality are key ethical practices.

It can lead to legal actions, damage reputation, and is often considered unethical.

A document outlining how each requirement of the RFP is addressed in your proposal.

Failing to follow exact specifications, poor understanding of the scope, and inadequate response to the evaluation criteria.

utilise collaborative tools, establish clear communication channels, and set shared goals.

Present unique offerings that go beyond the basic requirements, like post-contract support or community benefits.

Establish an internal timeline with milestones leading up to the deadline to ensure a timely submission.

Disclose any potential conflicts to the client and avoid any engagement that could be perceived as biased.

Verify format requirements, perform test submissions if possible, and submit ahead of the deadline.

Protect your IP by marking sensitive content as confidential and understanding the IP terms in the tender.

Disclose any potential conflicts to avoid disqualification and maintain transparency.

Create a cross-functional team with clear roles and responsibilities that align with the bid’s requirements.

Regularly updating bid templates ensures they remain current with industry standards and regulations.

By clearly articulating your proposal's value and aligning it with the buyer's objectives.

It ensures all components of the bid are complete and submitted correctly, reducing the risk of disqualification for administrative oversights.

It's a summary that outlines the key points of the bid, helping evaluators quickly understand the proposal.

Vital, as it allows you to prepare in advance and align your proposal with their timeline.

It suggests ways to improve value through a systematic examination of functions versus costs.

It provides insights into the decision process and highlights areas for improvement.

Increasingly, bids are evaluated on sustainability criteria; showcasing eco-friendly practices can be advantageous.

It involves selecting suppliers to achieve the best value and foster long-term relationships, impacting the bid approach.

Acknowledge receipt, review changes thoroughly, and adjust your proposal accordingly before the submission deadline.

analyse client needs, market conditions, and your capabilities to create a tailored approach.

It considers the total cost of ownership of a product or service, not just the initial cost, influencing the bid's value proposition.

It outlines key milestones and deadlines to ensure timely completion of the bid.

Overestimating costs can make your bid uncompetitive; it's often viewed negatively.

It considers the total cost of ownership over the life of the product, not just the initial price.

It evaluates the potential outcomes and impact of winning or losing a bid.

It's the last chance for bidders to adjust their proposals before the final selection.